Each person whose name appears on the certificate or security ownership statement must sign the securities transfer form.
Their signature must replicate their name exactly as it appears on the certificate. For example, Transfers of securities registered J.S. Brown must be signed J.S. Brown, Transfers of securities registered John S. Brown must be signed John S. Brown.
A signature guarantee is required when transferring securities so that the transfer agent can confirm your identity. The signature guarantee is given by a financial services company and assures the transfer agent that the person(s) signing the transfer is (are) the registered holder(s) named on the certificate.
Every signature on the securities transfer form must be signature guaranteed.
We recommend obtaining a signature guarantee from a stock broker or a financial services company that uses a medallion guarantee. The next best source for signature guarantees is a major chartered bank but some banks may not be prepared to guarantee signatures. In addition it can sometimes be difficult for transfer agents to verify the bank signing officer's signature.
According to established industry practice, transfer agents accept signature guarantees from:
Members of a recognized medallion guarantee program: 1. Securities Canadian Stock Transfer Agents Medallion Program (STAMP) 2. Stock Exchanges Medallion Program (SEMP) 3. New York Stock Exchange, Inc Medallion Signature Program (MSP)
Fill in the name(s) and address(es) of the person(s) to whom the securities are being transferred.
Provide a description of the securities being transferred. The description includes the number of securities and the type of securities, e.g. common, preferred, etc. based on the description on the certificate.
Fill in the name of the current registered holder(s) exactly as it appears on the certificate.
Fill in the name of the company that issued the securities.
Fill in the number(s) on the certificate(s) or the account number on the security ownership statement.
Sign and date the form(Transfers cannot be post-dated).
*In some cases, instead of a certificate you might have a security ownership statement and the information you need appears on that form.